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Exhibition Stands - How to organise your projects and get the most out of your team.

By Matthew Theobald

Republish: EasyPublish™ Published: 31Jul2009 Word count: 508 Viewed: 104 time(s) Get Free Content For Your Site

Congratulations you have pitched for a job a won it. But now what? What is the best way to get the job done, and make sure that the whole team are working together?

Once a brief has been established, it is then the task of the project manager to assertain how the team will be able to achieve it.

The first stage is the planning process, delegating specific roles to your team and outlining key tasks which will be required of them.

Always make sure these tasks are well documented and that everyone is not only clear of their involvement, but also happy with what is expected of them.A good project manager will be know the best candidates for the particular job in hand, and be aware of their strengths and weakneses and workload that they can manage.

Projects in the exhibition and architectural visualisation industry can be very complex, so the ability to break them down into managable bite-sized chunks is vital. Using a "Work breakdown structure" or "WBS" is a good visual way of representing these tasks. Picture it as a form of family tree starting from concept branching its way to completion. The larger the project the larger the structure of the WBS.

Each different level of the WBS is often given a name such as Phase, Activity, or Task. These names will vary between organisations, but it is important to be consistent when referring to them.

With some of our more complex exhibition and installation jobs, it has been necessary to split some of the tasks into completely seperate sub-projects. Treating them as almost seperate design jobs which will only be merged back into the overall scheme further down the line. these tasks can often include jobs not necessarily familiar with your teams normal output and may very well be the types which may need to be outsourced. However it will still be someones job to make sure that these task are not only delegated but also completed to the required timeframe and budget.

Never bite off more than you can chew! Remember if you take on too much of the workload yourself you can be setting yourself up for a real fall. You will be over-worked, over-stressed, and shown to be the weakest link in the chain, highlighting your inabilities to plan accordingly. Likewise by passing too much of the workload to other collegues you then run the risk of over-working them to the point of tension and resentment.

Once your team begin to familiarise themselves with this way of working , you should find that not only productivity is increased, but that the WBS from this project can also be utilised to other similar projects. Projects tend to be more unsuccesfull when not properly planned out.

It is very common for there to be changes to the brief, but when properly mapped out, the WBS can be altered and tweaked to incoroprate these unforseen and often last minute alterations.

Remember if you fail to plan, then you plan to fail. Good Luck!

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