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The Super-Duper, Ultimate, Explicitly Spelled-Out Guide for How to Submit Your First Article
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Update: May 2011–The membership site has been updated extensively since this written tutorial was created. We now have video tutorials on the site for how to get started. Please log into your account and then go to Quick Start Videos.


This post is for all the new members on–I just wanted to say “Welcome!” and to also give you a little tutorial on how to submit your first article.

Now, it’s not hard at all (don’t worry!), and there are instructions inside the site for getting around, but I know that some folks (myself included!) just find it easier to understand things if they can read a tutorial about how things are done.

Let’s go through this step-by-step:

Just so you know, by the time you are ready to submit your first article, you should have already logged in and entered your account details (name, website URL, and such) and entered your logins for the article directories listed at Account Manager => Article Directories. So, do those two things first before doing the steps below.

But after that, what’s next?

1) Write your article before pushing the “Enter New Article” button.

If you’re wondering what to write about, we have some excellent resources for you:

How To Write Your First 3 Articles

The Fastest, Easiest Way To Write Your First Article…Starting From Square One

What is the best way to write articles to drive traffic back to my product website?

How To Give Your Article Curb Appeal (crafting a great title)

How do I get my articles to be “text only”?

We advise that you write your article in a text editor, such as Notepad (in Microsoft Window) or TextEdit (in a Mac).

Your article needs to be submitted in text format only, so why not start out by just typing your article into a text editor to begin with?

Oh, and just so you know, Microsoft Word is not a text editor–even though stuff you type into Word looks like it’s only text, it isn’t. Just trust me on this. :-)

If you have Microsoft Windows, you probably have a text editor like Notepad built into your computer. Notepad can usually be found by going to the Start Menu=> Programs=> Accessories=> Notepad.

If you have a Mac, you will probably have a built in text editor such as TextEdit. You can probably find TextEdit by going to Finder => Accessories => TextEdit.

Of course it depends on what version your computer is as to if you have these programs and how to find them. You may need to do a search on your computer for these programs, but for many folks you can find your built in text editors by following the instructions above. When you type your article into Notepad or TextEdit you can be sure that it’s in a text only format–which is what we’re going for!

If you’re determined to create your article in Microsoft Word, here’s a way to save your article as a text file:

  • In MS Word, open the document that contains your article and choose Save As.
  • In the File name box, type a new name for the file.
  • In the Save As type box, select Plain Text.
  • Click Save.
  • If you receive a message that states, “Text marked in red will not save correctly in the chosen encoding,” you can select the Allow character substitution check box.

Once your article is saved as a Plain Text file, you can open Notepad and then open the file that contains your article.

2) Write your resource box.

I would also advise that you write your resource box before you get to the “Enter Your New Article” page. Also, save it as a text file, as you did with your article.

What is a resource box?

Now, in case you’re not familiar with the term, your Resource Box is the short author bio that sits at the end of your article. The information in the resource box attached to each article should always contain some biographical information. If it is entirely commercial, many publishers simply won’t publish it.

It should be in context with an ‘About the author’ subheader, so give some information about yourself and your background, while providing the URL of your website and/or an email address via where readers of the article can contact you. Your resource box must be 450 characters (with spaces) or less.

I’d like to direct you to a couple resources that I really would like you to read to help you craft the best resource box possible:

3 Secret Tricks To Luring Readers Back To Your Website

Making Your Resource Box…Work!

Let me say it again–Do not fall for the mistake of writing a great article and then just throwing a resource box haphazardly together at the last moment. Spend some time on this! It will pay off later!

Alright, now you’re ready to venture into the “Enter Your New Article” page! The excitement builds…

3) On your home page under Quick Actions, you’ll see a button that says “Enter New Article”–click that.

This takes you to the “Enter Your New Article” page.

4) Enter your article title.

On the “Enter Your New Article” page, the first thing you enter is your title. Copy and paste it from your article that was saved as a text file.

See the question mark next to the word "Title"? If you click that when you're submitting an article, you'll get a lot of great tips.

Here are some guidelines to follow:

Your title should be in title case: So Your Title Should Look Like This

Please note your title should not use all capitals or have excessive capitalization. Your title needs to be in title case. That means that the first letter of every major word should be capitalized. If you want to capitalize the first letter of every word, then that’s fine too. If you prefer, you may leave the common words ‘a’, ‘and’, ‘or’, etc in lower case.

Your title should be more than a single word

Single word titles are not accepted – it’s in your interests to ensure your title describes the content of your article properly.

Your title should not be misleading

Ensure the content of your article delivers on the promise of your title – your title should therefore accurately describe what your article is about.

Your title should read naturally

Ensure your title reads properly and naturally to an English speaker – it should not for example read as if you are attempting to ‘keyword stuff’ keywords into your title, which makes your article look ‘spammy’, and for this reason many publishers simply reject such articles, not to mention discouraging any potential readership of your article.

5) Enter your article body.

Next is the Article section, which is where you will paste your article body.

Now remember, all of this is text only, which means no HTML, which in turn means no bold, italic, underline, colors, photographs or anything like that. Just copy and paste your article body from the text file that contains your article into the appropriate space on the “Enter Your New Article” page. If you’re copying and pasting from a text file, your article should be appropriately formatted.

Below you can see an example of how this looks:


You’ll see an “Auto-deformat” box that has a check mark in it–leave that box checked.

In the Article body field, you do not need to include your title again. This spot is just for the article body.

6) Check your word count.

You’ll notice that there is a Word Count box underneath the article body. Whatever number appears in that box is the number of words in your article. Remember, the word length of your articles must be between 400 and 1500 words. So, look at that word count–do you have at least 400 words in your article and no more than 1500? If so, you’re ready to move on to the next section.

7) Paste in your text resource box.

Aha, now we’re at the plain text resource box, which is like the pot of gold at the end of the rainbow! You’ve already crafted a strong resource box and saved it as a text file. Just copy and paste your resource box into the Plain Text Resource Box area.


As you paste in your resource box, please notice that underneath the resource box area it says this: “Char count: 418 (Recommended maximum – 450 characters)”

Now, for you it may say something different from 418–however many characters and spaces your resource box has is the number that will appear in that spot. If you are over 450 characters, please edit your resource box down.

Special note: At the time that this tutorial is being written, has a character/space count limit of 400. If you would like your article to be accepted by GoArticles, be sure that you have no more than 400 characters/spaces in your resource box. Most other publishers will accept 450 though.

Pay attention to how your URL is formatted.

Also, be sure that your URL is in the correct format. This helps to ensure that web sites convert the URL into an active link to your web site when it is published.

For example, rather than providing a URL like in your resource box, it should be

So, put that http:// part before your part.

Also, under the resource box is a link that says “Choose resource box”–if this is your first article, then you won’t have that link. That link only appears after you have entered a resource box. If I were to click that link, then I would be presented with a list of all my previous resource boxes, and I could choose from them if I wanted to. I could also adapt one for the past. It’s a nice time-saving feature you might want to use once you’ve got a few resource boxes stored in there.

8 ) If you like, enter an HTML resource box.

Now, we’re on to the optional Advanced HTML Resource Box. Yes, it says “Advanced”, but it’s really not that hard. I’ve put together another tutorial for how to enter an HTML resource box, so if you follow those instructions you’ll be good to go!

If the words “HTML” and “Advanced” freak you out, then please just ignore that box.

The text resource box is mandatory, but the HTML one is optional. If you’re feeling more up to it with later article submissions you may want to take a stab at entering an HTML resource box.

9) Enter a short description for your article.

Here are some tips for writing a good short description for your article.

The short description should be no more than 450 characters with spaces included. You’ll see below the short description area that a character count can be seen when you start to enter your description.

Important: Be sure NOT to include your author name or website URL in the short description. That will get your article declined at some publishers. Your short description is an article summary, so just write a few sentences telling what your article is about.


10) Enter your Keywords, separated by a comma.

Now, don’t feel bad if you don’t know what keywords are.

If you’re a keyword newbie (or if you’d just like more info on keywords) I’d like to refer you to a couple resources:

What Are Keywords?

How do I get started with keyword research?

If you’re completely perplexed, just enter words that classify what your article is about, each separated by a comma.

Also, you’ll notice that there is a link under the keywords area to the free Google Keywords Tool. You can find more information about how to use that free tool (and others) here.

11) Select your category.

Whatever the topic of your article is, please select the appropriate category.

If your article is on Business, choose the category of General Business.

If you article is on Ice Skating, choose Sports & Recreation.

If your article is about Cupcakes, choose Food & Drink.

You get the idea.

What if it’s not clear which category you should choose?

Please always feel free to ask us! We’ll be happy to take a look at your article and tell you which category would be most appropriate.

12) Press “Preview”.

Yay–we’re ready to get a preview of what your article is going to look like when it’s published! Press the Preview button at the bottom of the page. Look over your article and your resource box(es). Be very, very sure that everything is appearing as you’d like it to, with proper spelling and grammar.

Important! Look at your resource box(es) and click the links to be sure that you’ve entered your URL correctly.

After your article is distributed there is no turning back, so you want to be extra sure that your links are going to the right website address and that you don’t have any misspellings or anything. Carefully preview your article, and if necessary, further edit your article.

13) Would you like to use ArticleLeverage?

If you’d like to use ArticleLeverage, you can press the ArticleLeverage button at the bottom of the Preview page. That will take you into ArticleLeverage where you can create your variations.

You can access ArticleLeverageâ„¢ from the Preview page

You can access ArticleLeverageâ„¢ from the Preview page

14) If not, then press “Save”

If you aren’t ready to create variations or if you’d like to by-pass that step and just submit one version of your article, press “Save”. That will take you back to your home page.

15) Submit! There is now a “Submit” button that appears next to your article.


Just so you know, if you want to look your article over again, or if you think of some changes you’d like to make before submitting your article, you can get back into your article by pressing the Edit icon that appears under the Tools section on your home page. The Edit icon looks like a piece of paper with a pencil next to it.

If you decide at this point that you’d like to create ArticleLeverage variations, then you would click the ArticleLeveage icon–it looks like a green L. If you’ve already created variations in ArticleLeverage, than the icon will appear black. Either way, you can access ArticleLeverage by clicking that icon.

Access ArticleLeverageâ„¢ on from your home page

Access ArticleLeverageâ„¢ on from your home page

If you’ve created your ArticleLeverage variations or if you’ve decided not to use ArticleLeverage, and you are sure that your article is exactly as you’d like it to be, then you’re ready to press the Submit button. Go ahead–press it!

16) Choose your distribution start date and distribution rate.


Yes, you can actually schedule your article to be distributed at a future date. So you can for example log into your account at the start of the month, set up all your articles to be distributed over the course of that month, set it and forget it – and we’ll take care of the rest!

We also offer a very cool feature called ArticleTrickle.

This technology allows articles to be ‘trickled’ out to our distribution network in a far more natural fashion than the all-at-once approach – the effect would be very similar to if you were distributing an article manually, and only able to distribute it to new potential publishers for say an hour or so a day.

You can choose the length of time over which they want your article to be distributed – for example, articles can be trickled out over 7 days, 30 days, etc. This helps ensure links generated from article submissions are built up more gradually, which may be more search engine friendly.

17) Choose your distribution method.

Your choices are Standard Article Distribution and Advanced Article Distribution.

article-distribution-rateIf you haven’t already created variations in ArticleLeverage and would like to, choose the Advanced Article Distribution option.

If you have already created variations in ArticleLeverage, then the Advanced Article Distribution box is already checked.

If you’d like to submit your article without creating variations, choose Standard Article Distribution.

Whichever option you choose, follow the instructions on your screen until you’ve completed the submission process.

Then, pat yourself on the back–you’ve just submitted your first article!

Your article has now been put in line to be reviewed by one of our editors.

Yes, we have in-house, real live human being professional editors who review each and every article to be sure that it meets our guidelines for publication. This is to ensure that the articles you submit have the best chance possible of getting accepted by publishers and also that our publishers are kept happy with quality article submissions.

How long will it take an editor to review my article?

You can expect that your article will be reviewed by an editor usually within 24-48 hours.

Then what happens?

If your article is approved, then the editor sends it off to the distribution queue. After approval your article will then be distributed to our network of publishers within 24-48 hours if you set your article to be distributed right away, or according to the distribution rate you’ve specified if you’re using ArticleTrickle.

What if the editor sends my article back to me?

If the editor finds something that needs to be changed in your article, don’t feel bad–this has happened to me before, and it’s a good thing that they catch stuff!

If the editor does send your article back to you for changes, an email will be sent to you letting you know. You can also see on your homepage that the status of your article will read as “Changes Required”. Click the “Changes Required” link, and you can see the note that the editor left.

Make your changes, Preview your article to be sure it’s exactly as you’d like, and then go Submit your article. (Go back to Step 16 in this tutorial and pick things up from there.)

If you’re not sure what the editor’s note is referring to, please contact our support desk, and we’ll be happy to clarify things.

If my article is sent back for changes, will my ArticleLeverage variations be saved?

If you’ve created ArticleLeverage variations and your article is sent back by the editor for changes, your variations are saved for you. Just make your edits to your article and “Save” and “Submit”.

When you resubmit your article, the ArticleLeverage™ option will be preselected, and clicking the ArticleLeverage™ button or icon will take you to a review page, where you can approve all the existing variations, and edit each section if you wish.

You do not have to re-enter your previous variations into ArticleLeverage. The only thing to keep in mind is that if you changed one of the sentences that was previously one of your variation sentences, then that sentence will not appear in ArticleLeverage.

And that’s basically it!

I told you this was super-detailed! As always, if you bump into a question and you need help, just let us know and we’ll be happy to assist you.

Related resources:

You can see the submission guidelines by logging into your account and going to Support => Submission Guidelines.

You can see even more submission tips by logging into your account and going to Support => Tips & Tools.

Need help? Go to Support => Help Desk.

And here’s a very helpful resource if you’re wondering how to craft an article that will be accepted at most publishers:

How To Get Your Article Accepted On The First Try!

NOTE: Please be aware this content may now be outdated. For the latest quality content on how to build massive publicity for your website, please go to The vWriter Blog - Helping Businesses Grow Traffic, Build Engagement, and "Be Everywhere"

25 Responses to “The Super-Duper, Ultimate, Explicitly Spelled-Out Guide for How to Submit Your First Article”

  1. [...] Tutorial: The Super-Duper, Ultimate, Explicitly Spelled-Out Guide for How to Submit Your First Article  [...]

  2. Greeings,
    This information is very helpful. I am going to print it to save.
    Thanks very much.
    Kindest Regards,
    Corzetta Willis

  3. ListenHear says:

    Thanks for the info. I just think it will be great if you can add some info in the members area about how the ArticleLeverage system works.
    Just add a link under the article button so that new members can read it. You have a good explanation in your support section…

    I’m looking forward to use your service!


  4. Steve Shaw says:

    Hi Gerrit,

    That’s a great suggestion and something we’ve just added (you can see the link to the “How To Use ArticleLeverage” info in the Member’s Area on your home page).

    Thanks so much for your feedback. Please let us know if you need anything as you’re getting started. :-)

  5. troy says:

    what if I want to write a informational article that has nothing to do with my website but has every thing to do with my day job.

  6. Steve Shaw says:

    Hi Troy,

    That is fine if you want to write about your day job. If you’re ever not sure about what is the difference between an educational article and a promotional one, we have a post that might help:

    The Difference Between Educational and Promotional Articles

  7. This was really helpful – I wish I would have taken the time to read this before I stumbled through writing and submitting my first article :) Thanks for the nice write-up.

  8. The topic is quite trendy on the Internet right now. What do you pay attention to while choosing what to write about?

  9. Steve Shaw says:

    What do you pay attention to while choosing what to write about?

    Always write articles on the same topic of your website. If your website is about ‘how to get a six pack fast’ then you would write articles on that topic.

    Hope that helps!

  10. [...] The Super-Duper, Ultimate, Explicitly Spelled Out Guide For How To Submit Your First Article – you might want to print this off or bookmark this resource, because it goes over every field in the Enter Your Article page, and when you’re first getting started you might have a few “what is this for” type of questions. [...]

  11. Bill says:

    Article trickle is awesome. This whole system is great and I am thankful for the email from SubmitYourArticle offering unlimited article submission. I feel challenged to write 100 articles in the next year but I see the value with all of this information to make it happen.


  12. Steve Shaw says:

    Hi Bill,

    Thank you. Glad you’re enjoying using ArticleTrickle, and that’s great to set a worthwhile goal like 100 articles. The information here will help you achieve that goal!

  13. Roy says:

    Since you’ve set SYA to allow unlimited article submissions this tool has become a foundation of their business for many people. Great!

    How about an option to use pen names though? Is that in the pipeline at all?

  14. Steve Shaw says:

    Hi Roy,

    It is in the pipeline, yes…

  15. Great guide, thank you.

    But have I missed the part where you can place diagrams, charts and whatnot into the article. These can really help the reader understand the content so I am surprised that objects and charts cannot be included. Or have I missed something?
    Best Regards & Happy New Year!

  16. Steve Shaw says:

    HI John,

    Thanks for your question–actually the article must be in text format only, so you would not include any diagrams, charts, pictures and such in there. The reason for this is that most publishers will only accept text format articles.

  17. Ben Alao says:

    This is quite comprehensive. Many thanks. I feel better prepared now to start submitting my articles.


  18. Karleen says:

    Great tutorial! I used another article submission program for awhile, but it was more expensive and this one sounds just as good if not better. I am anxious to get started. Thanks!

  19. Antonio says:

    This is good. What would be GREAT is a Camtasia (or other screen capture) video that shows the entire process…so users could ‘easily’ outsource article submission to a VA.

  20. Steve Shaw says:

    @Antonio: Thanks for your feedback. Yes, that is a great idea, and one that is in our development pipeline. Video tutorials for are on the way.

  21. Great post! Very detailed especially for newbies. I also concur with anthonio on a video tutorial for the entire process and options to include pen names, so that outsourcing to VA is easy.

  22. Chris Hardenbrook says:

    Very good coverage of what to do! Thanks.
    In the process of setting up my articles directory logins, I found there are a couple where I am already a member and have a resource box stored.
    Will override my resource box there? Or should I delete existing resource boxes from these article directories before submitting my article?

    Second, if I can make multiple resource boxes, I take it they will be for different pages within my web site to direct traffic to a particular page. Correct? If correct, can they also be used for different pen names I use on different web sites? Or will my acct name be used as the author for all articles I submit using your service thereby confusing the reader with an author AND a then a resource box naming another person?
    Thanks! Chris in Hilo, Hawai’i

  23. Steve Shaw says:

    @Chris Hardenbrook: Hi Chris,

    1 – You can keep the resource boxes that are stored at the article directories where you already have accounts. We don’t use those–we use the resource box(es) that you enter for each article into

    2 – Yes, you can make multiple resource boxes (using Standard ArticleLeverage and Advanced ArticleLeverage). A great use of those tools is to link to different pages on your site and/or create anchor text links using different keywords.

    For example, you may choose to link to your main page on all of your resource boxes, but just use different keywords as anchor text.

    3- The option to use pen names will be coming in 1st Quarter 2011, so as of today that option is not available yet, and you would not use your resource box variations to create resource boxes for different authors. Not yet anyway…

    4 – As of today, your account name will be used in the submission of all of your articles. If you list an author name in your resource box it needs to match the author name on your account (that’s true as of today…this will all be changing within the next few months…)

    I hope this helps–if you have any other questions about submissions and how to use the system and such, please contact our support site (you’ll likely get a faster reply).

    Let us know if you need any other info…

    (On your account, please go to Support => Help Desk to get in touch)


  24. This is a useful guide. I’m looking forward to getting started and seeing what SYA can do.

  25. Thanks for the tutorial. I learned about the site from Guerrilla Marketing on the Internet and just had to try it out!

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